Legal Secretary

We have now filled our Legal Secretary role but we are always looking for talented people to join our team.

You can click here to upload your CV.

Duncan & Toplis develop talent and encourage ambitious individuals to progress their careers and expand their professional and personal development, whilst always ensuring we put our values at the forefront of everything we do.

We’re looking for talented people like you

Joining us as a Legal Secretary, you will be responsible for providing a professional administrative service and act as a personal assistant to the Legal Services team. Responsibilities also include ensuring all compliance procedures are reviewed, maintained, and centralised within the team.

What does this role involve?

As a Legal Secretary supporting the Duncan & Toplis Legal Services team, you will be an organised and methodical individual with excellent written and verbal communication. You will work collaboratively as a team member, and also independently. You will have previous experience in developing legal compliance frameworks and generalist legal knowledge. You will deliver accurate work to deadlines, using a variety of software packages so a broad range of IT skills is also essential.

Key responsibilities will include:

• Managing and maintaining the department database.
• Ensuring our clients get the best possible client experience throughout their journey with the Legal Services team
• To assist the team with dictation, arranging meetings, travel and conferences, preparing expense claims, and managing the diary.
• Organise Duncan & Topis Legal Services’ policies and procedures.
• Create systems to reduce the risk of compliance breaches.
• Ensure all Duncan & Toplis Legal Services’ registers are kept up to date.
• Highlight areas of support and learning required by team members.
• Maintain the training records and arranging annual updates.
• Ensure all review dates are flagged with team members and updated promptly.
• Collating file reviews and generating reports.
• Taking minutes at meetings.

Be a Duncan & Toplis team member

At Duncan & Toplis we offer flexible working arrangements through our flexible working guide, called ‘How we work’. You can read more about How we work here.

As part of our benefits package, we also offer mental health support, time to volunteer for charitable work, and a discretionary Christmas bonus. These are just some of the perks of working at Duncan & Toplis.