Legal Services Administrator

We have now filled our Legal Services Administrator vacancy but we are always looking for talented people to join our team.

You can click here to upload your CV.

Duncan & Toplis develop talent and encourage ambitious individuals to progress their careers and expand their professional and personal development, whilst always ensuring we put our values – Trust, Strength, Direction, and Value – at the forefront of everything we do.

We’re looking for talented people like you

Joining us as a Legal Services Administrator, you will be educated to a GCSE level or equivalent, with experience working in administrative roles. You need to be an experienced team player with the ability to maintain high standards whilst meeting deadlines. It would be advantageous to have the following skills, but we welcome all applicants to join our talented team:

• Must possess Microsoft Office IT skills
• Have experience working in administrative roles
• Legal experience is preferable
• Experience in dictations
• Familiarity with Microsoft Office 365

What does this role involve?

As a Legal Services Administrator, you will assist with admin support to the legal team, including management of the workflow. You will also produce legal documents for our fee-earning team, including wills, powers of attorney, and share purchase agreements. Your duties will also involve supporting the team with matters on a daily basis, including dictation, arranging meetings, travel and conferences, marketing, preparing expense claims, and managing the diary.

You will also be responsible for managing the department databases which include:

• Setting up new clients
• Using checklists to ensure all details are available and recorded correctly
• Producing client letters and letters of engagement, including both standard and templates and deviations
• Monitoring the return of letters of engagement

Be a Duncan & Toplis team member

At Duncan & Toplis we offer flexible working arrangements through our flexible working guide, called ‘How we work’. You can read more about How we work here.

As part of our benefits package, we also offer mental health support, time to volunteer for charitable work, and a discretionary Christmas bonus. These are just some of the perks of working at Duncan & Toplis.

Interview process

Shortlisted candidates will be invited to a virtual interview via Microsoft Teams with our Talent Acquisition Lead and Legal Services Director.